Your email signature: What it has to say
Welcome :
Good morning folks. This week has a lot of informative posts for others to follow and make use of it. So, continuing the trend, today we will talk about your signature. Errr.. no, actually digital email signature. Ever heard of it? Well, if not then we will take you on a short tour. Let’s begin.
What is an email signature ?
Unlike the traditional form, where we do our signatures on important documents, an email signature is a professional digital version of your sign which is placed at the end of the body text, intended to be delivered. Once delivered, the recipient can see your digital greeting. The specimen of your digital email signature is as follows :
Components of your digital signature :
While it is highly appreciated to have your designated email signature design, one must know what all fields to include in it. So, the below mentioned fields will serve the purpose :
- Your name
- Designation
- Name of the organization.
- Logo of the organization.
- Your office webmail address.
- Company’s website address.
- Professional social media links.
- A beautiful and relevant banner image.
Purpose of your corporate digital signature :
Your corporate email signature is highly important. Know why :
- Reflects professionalism.
- From a marketing point of view, it is a good strategy.
- Adds energy and vibe to your message. Those old schooled mail closings are boring.
- Your message and brand stands out.
- Clients always remember visuals rather than names so the chances of you getting a response from the clients doubles up.
- Trust element. People will take a minute to read your message instead of marking it as spam.
- You get used to it and in the long-run, will help you.
Conclusion :
Make sure you have already received your email signature from your human resources manager before using it in your next email. It is then that the joy of attaching a template with your name and designation just adds to your confidence. Adopt it and encourage other staff members to do so too. Until then, happy emailing.
Note : A detailed step-by-step guide to creating and setting up your digital email signature has been shared on Whizdom.